Competition Rules

POTTERS BAR & DISTRICT  PHOTO. SOCIETY

Competition Rules 2012

AMENDMENT: In section 1.15 the sentence ‘Digital files should not exceed a maximum size of 1024 pixels in width and 768 pixels in height’ has been changed to ‘Digital files should not exceed a maximum size of 1400 pixels in width and 1050 pixels in height’.  An updated version of the Competition Rules, containing this change, will be issued by the Committee in the near future.

1 General

1.1    Only full members of the Society may enter the Competitions.

1.2   Judging is by invitation of the Committee and the Judge’s decision is final. The Competitions are run annually with trophies awarded in December of each year.

1.3   All trophies shall be held by the winners for one year only and returned to the   Society before the annual prize giving held in December. Engraving the trophies will be undertaken by the Society.

1.4    Prints shall be handed to the Competition Secretary at any time prior to the Competition but no later than 7.30pm on the evening of the Competition. Projected image files shall be handed to or transmitted to the Projected Image Secretary at least one week prior to the competition.

1.5    The Society’s Competition Secretaries will display the competition results at all meetings.

1.6   No image may be entered into a Society print or projected image competition more than three years after it has first been entered into any competition or accepted in any exhibition organised by this or any other club.

1.7   An image (or essentially the same image) may not be entered more than twice in total in internal Society competitions (i.e. Annual Print Competition, Annual Projected Image Competition, the Linbird and Hails Colour Cup Competitions and the Douglas Best Cup).  If an image is entered, for example, in one print competition and one projected image competition this will count as two entries. However eligible images will also be entered into the Projected Image of the Year or Print of the Year competitions but not both.  An image which, by virtue of marks awarded in rounds of the annual competitions, is eligible for both the Print of the Year and the Projected Image of the Year competitions will be entered only for the category in which it was first entered.

1.8   Images must originate as photographs (image captures of objects via light sensitivity) made by the entrant on photographic emulsion or acquired digitally.  Unless otherwise specified, original images may be altered either digitally or otherwise, by the maker and art or computer graphics created by the entrant may be incorporated if the photographic content predominates.

1.9   In a competition when limited manipulation is specified, no kind of manipulation that alters the truth of the photographic statement is allowed. Any manipulation or modification to the original image must be limited to cropping, minor retouching of blemishes or correction of tonal or colour values and must not alter the content of the original scene.

1.10   All images may be put forward for selection in the Annual Exhibition regardless of how many times they have been entered in competitions, and the images selected are eligible for the Hornby and Exhibition Cups. 

1.11   Images may be selected for inter-club competitions regardless of how many times they have been entered in internal competitions and whether hosted by this Society or another.

1.12   Prints and projected image entries will be marked out of 20.

1.13   Prints must carry on the back the member’s name (which must not appear on the front), title of the print, and competition and where appropriate class for which it is being entered. The Print Secretary will label the entry and record the judge’s score where this is appropriate.

1.14   Prints in all competitions may be produced by chemical or digital processes and, except for the Linbird and Hails cup competitions, can be trade processed.

1.15   Digital files should not exceed a maximum size of 1920 pixels in width and 1080 pixels in height.  The title of each image file should be in CAPITAL LETTERS followed by a space, followed by “by” followed by another space followed by the photographers name in upper and lower case followed by “jpg”.  Maximum number of characters including spaces is 45.  Example:  THE SKY AT NIGHT by Patrick Moore.jpg

1.16   A competition entry which is found to contravene any of the competition rules will not be accepted into competitions or, if found retrospectively to contravene these rules, will be stripped of any marks and awards given.  A dispute involving an entrant who is also a member of the committee will be decided by a quorum of the committee excluding the entrant.

1.17   All competition entries must be the member’s own work and the integrity of the member will be relied upon.

1.18   The committee reserves the right to cancel or alter the rules for any competition and the committee’s decision on matters relating to competitions is final.

2 Print Competitions

Annual Print Competition

2.1    The Competition is made up of five separate rounds that are held throughout the year and entries are divided into 2 classes.

Class 1 —–Advanced

This is for more experienced members.

Class 2 —– General 

This is for beginners and intermediate standard members.

If trade or third party produced prints are submitted in either class this must be indicated on the back in case they are subsequently entered in an inter-club competition where this may require clarification.

2.2   Members may enter in only one of the above classes and submit up to 3 prints in any round.

2.3   The winner in Class 2 is expected to automatically progress into Class 1 the following year. If the member does not wish to do so he/she can remain in Class 2 but will be prohibited from winning the Class 2 trophy in future years.

2.4    The scores awarded to the two highest marked prints entered by a member in each round will be accumulated for the year.

2.5   The Annual Print Competition winner will be the member obtaining the highest cumulative total points in the Class they have entered after the completion of the 5 rounds at the year end.

2.6   During the course of the Annual Print Competition, prints obtaining 18, 19 and 20 points will automatically qualify to be entered in the Print of the Year Competition. The only proviso to this being that if the total number of eligible prints at the year end exceeds 50 the prints with marks of 18 will be discarded from the entry.

2.7    In at least one of the five rounds a set subject will be introduced which will be selected by the committee.

Print of the Year

2.8   Prints qualifying in 2.6 above are entered in this Competition under the Classes defined in the Annual Print Competition (2.1) above.

2.9 The judge will not award marks but will nominate a winner in each class. The judge will also be asked to select a second and third in each class but these prints will not attract trophies.

The Linbird and Hails Colour Cup Competition 

2.10   This Competition is open for members who produce their own prints.

2.11   There are two classes of entry, Advanced and General as defined in 2.1 above with the exception that trade/third party prints are not permitted in this competition in either class.

2.12   Each member may enter up to 3 prints, which must be in colour. The definition of colour that has been adopted is a print with more than one colour. A black and white image with one colour tint (polychrome) becomes a colour print for these purposes.

2.13   The judge will be asked to select a winner in each class and also a second and third but no trophies will be awarded for the runners up.

2.14    The Committee may in some years run this Competition as a set subject.

2.15    A print once entered cannot be entered in this Competition in subsequent years.

The Oakmere Cup

2.16   This annual competition is for members who produce their own black and white and monochrome prints. For this Competition a black and white print is a print ranging from very dark grey (black) to very clear grey (white). A monochrome print is a single toned print.

2.17   Each member may enter up to 3 prints.

2.18   The judge will be asked to select a winner and also a second and third but no trophies will be awarded for runners up.

2.19    A print once entered cannot be entered in this Competition in subsequent years.

The Hornby Cup

2.20   This cup is awarded to the Print obtaining the highest number of public votes at the Annual Exhibition.  It cannot be won more than once with the same print.

Exhibition Cup

2.21   This cup is awarded to the best print shown at the annual Exhibition from a general class worker.  Judging will be by an informal committee of advanced workers.  It cannot be won more than once with the same print.

3 Projected Image Competitions

Annual Projected Image Competition

3.1   The Competition is made up of five separate rounds that are held throughout the year and entries are divided into 2 classes as defined in clause 2.1.

3.2    Members may enter in only one of the above classes and submit up to 3 images in any round.

3.3    The winner in Class 2 is expected to automatically progress into Class 1 the following year. If the member does not wish to do so he/she can remain in Class 2 but will be prohibited from winning the Class 2 trophy in future years.

3.4    The scores awarded to the two highest marked images entered by a member in each round will be accumulated for the year.

3.5   The Annual Projected Image Competition winner will be the member obtaining the highest cumulative total points in the Class they have entered after the 5 rounds at the year end.

3.6   During the course of the Annual Projected Image Competition, images obtaining 18, 19 and 20 points will automatically qualify to be entered in the Projected Image of the Year Competition. The only proviso to this being that if the total number of eligible images at the year end exceeds 50, the images with marks of 18 will be discarded from the entry.

3.7    In at least one of the five rounds a set subject will be introduced which will be selected by the committee.

Projected Image of the Year Competition 

3.8   Projected images qualifying in 3.6 are entered in this Competition under the Classes defined in 3.1 of the Annual Projected Image Competition.

3.9   The judge will not award marks in either of these Competitions but will nominate a winner in each category. The judge will be asked to select a second and third in each category but these images will not attract trophies.

Douglas Best Cup

3.10   This Competition requires the submission of 3 projected images on a similar theme to be decided by the member plus a fourth image showing the combined set to their best advantage.

3.11   The judge will be asked to select the best set of 3 images taking into consideration not only the photographic merit of each image but the fourth image. The judge will be asked to select a second and third place but no trophies will be awarded to the runners up.

3.12 Images once submitted cannot be entered in this Competition in subsequent years.

4 Inter-Club Competitions (run by PB&DPS)

Potters Bar Trophy

4.1    This is an annual projected image competition that the Society runs and at present we invite Barnet and Finchley, Enfield, Park Street and Southgate Clubs to compete but this could change from year to year and will be decided by the committee.

Ron Harvey Trophy

4.2    This is an annual landscape print competition that the Society runs and at present we invite Barnet and Finchley, Harrow, Welwyn Garden City and Southgate Clubs to compete. This could change from year to year and will be decided by the committee.